Art collective using Square and Wave struggles to integrate sales reports, bank transactions, and receipts into a coherent financial picture for tax preparation, and needs guidance on optimal business structure and reporting.

Workarounds Described

• used Sheets for bookkeeping but panicked at tax time due to lack of structure
• snap pics of receipts and upload them to Wave but lost on how to use for anything else
• tried Open Collective for transparent accounting but unsure how it fits

Implied Software Gaps

• Automated integration of Square sales reports with bank transaction feeds
• Simple, non-accountant-friendly bookkeeping workflow for receipt-to-report pipeline
• Transparent multi-artist revenue and expense tracking with sliding scale pricing support

CollectiveBooks

A lightweight bookkeeping tool for collectives and micro-businesses that automatically syncs Square sales, bank feeds, and receipt photos into a tax-ready financial package. It provides guided setup for LLC/S-corp/nonprofit structures and generates accountant-friendly reports.

Existing Solutions Mentioned