Nonprofit finance department needs a system to replace emailed, handwritten check requests with a digital approval and payment tracking workflow.

Bill.com handles payment processing but does not provide a way for case workers to submit digital check requests with built-in approval routing and status tracking. The current manual email-based process is prone to lost requests and lacks visibility into payment status.

Severity

4High

Willingness to Pay

implied

Added

Apr 23, 2026

Workarounds Described

Emails check request PDFs and scans to finance
Hand writes and scans check requests

Implied Software Gaps

Mobile-friendly digital check request form with electronic signature capture
Automated approval workflow with status tracking and audit trail

App Concept

GrantFlow Approvals

A low-cost, nonprofit-focused check request and approval workflow platform. Case workers submit digital requests from any device, managers and directors approve in-app or via email, and finance marks requests as paid. All details and signatures are captured electronically, eliminating lost paperwork and reducing processing time.

Key Features

Digital check request submission with custom fields (client details, amount, purpose)
Automated approval routing to managers and directors with email or in-app approval
Status dashboard showing pending, approved, and paid requests
Integration with bill.com or similar payment platforms to mark paid automatically

Target Users: Finance administrators, program managers, and case workers at small to mid-sized nonprofit organizations

Revenue Model: $19/mo per 10 users, $49/mo for unlimited users, with a nonprofit discount program

Existing Solutions Mentioned

emailbill.comhandwritten and scanned check requests

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