Teacher missed a scheduled BIP meeting because the calendar invitation was not sent until after the meeting start time, causing a conflict with prep period and lack of notification.
Existing calendar tools (like email or school scheduling systems) do not enforce timely invitation delivery or provide pre-meeting reminders with sufficient notice, especially for users who may not have constant access to email during work hours.
MeetingGuard
MeetingGuard is a calendar scheduling and notification system that ensures meeting invitations are sent at least 24 hours in advance. It automatically checks scheduling conflicts and sends alerts to all participants via email, SMS, and push notification before the meeting starts. Teachers and staff receive reminders even if they are away from their computers.
- Pre-scheduled invitation dispatch with configurable lead time (e.g., 24h minimum)
- Automatic conflict detection against user's existing calendar events
- Multi-channel reminders (email, SMS, push) sent before meeting start time
- Dashboard for administrators to monitor invitation delivery status and attendance
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