A bookkeeper doing a cleanup project cannot efficiently reconcile lump-sum payroll bank transactions against partial CSV data without access to the payroll system, leading to time-consuming manual work and uncertainty about accuracy.

Workarounds Described

• manually added up wages from CSV in Google Sheets because bank statements only showed lump sums
• used QBO 'Split' function to manually allocate each bank transaction to employee IDs and wage/deduction categories
• spent an entire night cross-referencing bank statements against the CSV to match totals

Implied Software Gaps

• Automated reconciliation tool that matches lump-sum bank transactions to detailed payroll line items from CSVs
• A discrepancy detection module that highlights when payroll CSV totals don't match bank debits and suggests possible reasons
• Direct integration with QBO to post reconciled payroll splits without manual entry

Payroll ReconMatch

Payroll ReconMatch automatically ingests bank statement exports and partial payroll CSV files, intelligently matching lump-sum transactions to individual employee earnings, deductions, and taxes. It flags discrepancies for review, generates audit-ready journal entries, and syncs with QuickBooks Online—saving bookkeepers hours of manual reconciliation and giving them confidence in their cleanup work.

Existing Solutions Mentioned