A bookkeeper cannot grant project managers in QuickBooks Online Advanced both full Time Tracking access and Bill Approval without giving them full administrative rights due to a software limitation.

QuickBooks Online Advanced's custom roles do not allow combining full Time Tracking access with Bill Approval; the only built-in role with both is Company Admin, which grants excessive permissions.

Severity

3Medium

Willingness to Pay

implied

Added

Jul 23, 2026

Workarounds Described

Giving project managers Company Admin access despite security concerns

Implied Software Gaps

A permission management tool that allows combining discrete QuickBooks permissions like full Time Tracking and Bill Approval into one custom role

App Concept

RoleBridge for QuickBooks

RoleBridge is a user permission management layer that integrates with QuickBooks Online Advanced to provide granular, customizable role definitions beyond native limitations. It allows bookkeepers to create hybrid roles, such as combining full Time Tracking with Bill Approval, without granting full admin access, ensuring security and compliance while streamlining AP workflows.

Key Features

Granular permission composer for combining QuickBooks capabilities like Time Tracking and Bill Approval
Pre-built role templates for common hybrid needs (e.g., Project Manager, AP Specialist)
Audit log tracking all role changes and user activities for compliance
Seamless integration with QuickBooks Online Advanced via API

Target Users: Bookkeepers and accountants managing QuickBooks Online Advanced for small to medium businesses with project managers needing mixed permissions

Revenue Model: $15/mo per company subscription with up to 10 managed users; $25/mo for unlimited users

Existing Solutions Mentioned

QuickBooks Online Advanced

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