Tracking income and fees from sales across Etsy, Shopify, and Instagram DMs without formal invoices is time-consuming and error-prone, especially for tax reconciliation and sales tax compliance.
QuickBooks and Wave are overkill for low volume (50 orders/month) and lack automated multi-channel reconciliation without invoices; spreadsheets require manual data entry and can't handle lump-sum Instagram payments with fee estimation.
Workarounds Described
- Uses Google Sheet with columns for date, platform, gross, fees, shipping, net
- Logs Instagram payments as lump sum and estimates fees
- Manually tracks COGS for materials and packaging separately
- Relies on platform-specific payout handling (Etsy batches deposits, Shopify uses own processor)
Implied Software Gaps
- Multi-channel payout aggregation that handles different payout formats
- Lump-sum payment fee estimation without invoice details
- Sales tax tracking across platforms that collect on behalf vs self-collection
StitchSales
StitchSales is a lightweight accounting and reconciliation tool for handmakers selling across multiple platforms. It automatically pulls in payout data from Etsy, Shopify, and PayPal/Venmo, letting you categorize fees, COGS, and sales tax with no invoices needed. For lump-sum payments like Instagram DMs, it estimates fees based on typical transaction costs and lets you log net amounts quickly.
- Auto-import payouts from Etsy, Shopify, PayPal, and Venmo
- One-click fee breakdown and COGS tracking
- Sales tax handling: auto-detect Etsy-collected vs self-collected
- Lump-sum payment logger with fee estimation
- Tax-ready reports for Schedule C
Existing Solutions Mentioned
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