The poster is unsure how to efficiently handle the accounts payable and receivable workflow for construction clients, including invoice/bill capture, payment tracking, and mail management, and is seeking a best practice.

Workarounds Described

• having clients scan every invoice and bill and email them
• relying on bank feeds to see deposited checks
• having bills/checks mailed to a PO Box managed by the bookkeeper

Implied Software Gaps

• Integrated invoice capture and OCR system that automatically extracts data and categorizes expenses
• AR reconciliation tool that matches bank deposits to specific invoices and tracks outstanding payments
• Mailroom automation service that digitizes incoming paper checks and bills and routes them for processing

ConstructFlow AR/AP Hub

ConstructFlow AR/AP Hub is a cloud-based financial workflow automation platform built for construction bookkeepers and accountants. It centralizes invoice capture via mobile scan, email, or PO box mail scanning, auto-matches bills to purchase orders and contracts, and syncs payments with bank feeds. Unlike generic accounting tools, it reduces manual data entry, minimizes errors, and provides construction-specific project cost tracking.