The poster is unsure how to efficiently handle the accounts payable and receivable workflow for construction clients, including invoice/bill capture, payment tracking, and mail management, and is seeking a best practice.
Existing bank feeds and manual scanning methods are fragmented and require significant manual effort to manage construction clients' AP/AR, lacking an integrated, efficient solution.
Workarounds Described
- having clients scan every invoice and bill and email them
- relying on bank feeds to see deposited checks
- having bills/checks mailed to a PO Box managed by the bookkeeper
Implied Software Gaps
- Integrated invoice capture and OCR system that automatically extracts data and categorizes expenses
- AR reconciliation tool that matches bank deposits to specific invoices and tracks outstanding payments
- Mailroom automation service that digitizes incoming paper checks and bills and routes them for processing
ConstructFlow AR/AP Hub
ConstructFlow AR/AP Hub is a cloud-based financial workflow automation platform built for construction bookkeepers and accountants. It centralizes invoice capture via mobile scan, email, or PO box mail scanning, auto-matches bills to purchase orders and contracts, and syncs payments with bank feeds. Unlike generic accounting tools, it reduces manual data entry, minimizes errors, and provides construction-specific project cost tracking.
- Multi-channel invoice capture: mobile app scan, email forwarding, and PO box mail scanning with OCR
- Automated bill-to-PO/contract matching and approval routing for job costing
- AR payment tracking with bank feed reconciliation and lien waiver management
- Client portal for subcontractors and vendors to submit invoices and check payment status
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