A young financial controller struggles to manage a cash flow crisis caused by a lack of cash management systems and controls, leading to overdue payables, tax liabilities, and aggressive creditor actions.
The business lacks formal cash management processes and tools to forecast cash flow, track commitments, and enforce spending controls, leading to overspending and cash shortages.
Workarounds Described
- Relied on bank balance as available cash, leading to double commitments
- No record or communication of expenditure commitments
- MD handled finances in spare time without formal system
Implied Software Gaps
- A system to track committed spend and deduct from available cash in real time
- A tool to forecast cash flow based on scheduled payments and expected income
- Automated reserves allocation to ensure VAT and payroll funds are set aside
CashFlow Guardian
CashFlow Guardian is a cloud-based cash management and forecasting tool designed for small businesses that lack formal finance functions. It provides real-time visibility into cash positions, forecasts future liquidity based on pending commitments, and enforces approval workflows to prevent overspending. It integrates with bank accounts and accounting software to automatically track liabilities and alert when commitments exceed available cash.
- Rolling 13-week cash flow forecast with scenario planning
- Purchase approval workflow linked to available cash
- Automated tracking of supplier orders and payment terms
- Separate virtual accounts for VAT, payroll, and reserves
- Creditor management dashboard with communication logs
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