What people complain about in Todoist
19 reported problems name Todoist as what the person is currently using. Below is what they said was missing, and what they resorted to instead.
- Complaints
- 19
- Avg severity
- 2.6/5
- Would pay to fix
- 1
- Industries
- 2
What they wish it did
Capabilities people described needing that Todoist does not give them, taken from the highest-scoring problems first. These are individual accounts written in each person’s own terms, so two entries may describe the same underlying gap in different words.
- Reliable invitation delivery system for team collaboration tools
- A to-do app that prioritizes reminder reliability over feature bloat or ad revenue
- Offline mode for task management software that allows viewing and editing of existing tasks.
- Robust local data caching and synchronization for desktop applications.
- A recurring task scheduler that respects fixed dates and does not skip past due occurrences
- Task management software with configurable default task placement
- Smooth drag-and-drop functionality for long task lists
- Recurring subtask feature that maintains order regardless of completion sequence
- An integrated checklist tool that doesn't require external apps
- Reliable recurring task scheduling that does not auto-modify task details.
- Unlimited list length without premium pricing
- Automatic archiving or offloading of old tasks to keep lists within limits
- A calendar app that provides a scrollable multi-month view synced with task management tools.
- A reliable voice input system that can process multiple tasks in a row without manual intervention
- A setup-free workspace app with pre-configured functional blocks
- An integrated tool that combines tasks, calendar, notes, and time tracking without requiring manual configuration
- A simpler alternative to Notion that requires no learning or customization to start being productive
- Automated recurring reminder system that resets itself without manual intervention
- Automatic application of user-defined preset tags and start dates for new tasks based on project or context
- Built-in reporting to track task completion metrics within groups or team projects
- Undo feature is limited to a few seconds and not extendable
- No built-in activity history or log of completed tasks
- Integrated alarm functionality within a task management application.
- A global email notification toggle within Todoist would eliminate the need to manually disable each type
- Task management app setting to set default input type for task time/duration
What they do instead
The manual processes people built around the gap. A long workaround list is the strongest evidence a problem is real: someone is already paying for it in time. Where several people described the same workaround, it is marked.
- manually dragging tasks from bottom to top step by step when lists are long
- Manually adjusting subtask order after each recurrence
- Using separate checklists outside the task manager
- manually edits tasks nearly every day to correct times and dates
- Users create multiple lists to get around the per-list cap
- Users may switch to other task management apps like TickTick or Microsoft To Do
- Pause and re-enable Ramble to get it to work on the second task
- watched YouTube tutorials to learn Notion but still felt lost
- uses multiple disconnected apps (Todoist, Google Calendar, notes app) to manage work
- spent 3 hours setting up a Notion database that didn't work correctly
- Manually resets reminders each day after notification
- manually tags themselves on every task
- manually sets the date on every task, especially on phone
- manually turning off each email notification type in settings
- User manually selects 'Duration' instead of 'Time' every time they add a task
The problems themselves
Highest opportunity score first.
Unable to assign tasks to team members because email invitations from the app never get delivered.
4HighGeneral Business ServicesCommunication & CollaborationTeamFlowTodoist's latest update broke reminder functionality by replacing settings with ads and causing existing reminders to disappear, making the app unreliable for important tasks.
4HighSoftware and TechnologySoftware PerformanceReminderReliableThe desktop version of Todoist is unusable and prevents viewing tasks if the device is turned on or restarted without an internet connection.
4HighSoftware and TechnologySoftware Reliability & PerformanceTaskSync Offline ProTodoist skips future dates when a task is completed late, instead of resetting to the next past due date.
3MediumSoftware and TechnologyTask ManagementPastDue ResetTodoist's default behavior adds new tasks and subtasks to the bottom of lists, making it difficult to organize tasks in priority order and requiring tedious manual dragging when lists are long.
3MediumSoftware and TechnologyTask ManagementPriorityFlow Task ManagerA long-time user feels Todoist Pro is too expensive at $60/year and lacks a lower-cost tier for users who don't need AI features or calendar integration.
3MediumSoftware and TechnologyPricing and Revenue StrategyTierFlowRecurring subtasks in Todoist lose their order when completed out of sequence, disrupting routines and checklists where order matters.
3MediumSoftware and TechnologyTask ManagementSequenceTaskThe app randomly alters task times and dates in a recurring daily routine, forcing daily manual corrections.
3MediumSoftware and TechnologySoftware Bug/PerformanceRoutineKeeperUsers are blocked from adding more than a set number of tasks to their lists in Todoist, which contradicts the app's purpose as a task management tool.
2MildSoftware and TechnologySoftware Feature GapListCap BusterCannot view a multi-month calendar in Todoist to plan travel and tasks.
2MildGeneral Business ServicesScheduling & BookingPlanFlow CalendarTodoist's Ramble voice input feature fails to recognize multiple tasks in a row, requiring manual intervention and causing frustration.
3MediumSoftware and TechnologySoftware Reliability & PerformanceVoiceFlow AISmall business owner needs a flexible workspace that works out of the box without requiring extensive setup or learning to manage tasks, notes, deadlines, and projects.
3MediumGeneral Business ServicesWorkflow ManagementQuickSpaceUser needs recurring reminders in Todoist, but the app only allows one-time reminders, requiring manual reset for daily tasks.
2MildSoftware and TechnologyTask ManagementRepeat Reminder ProUser finds that removing all fields except priority from the add task feature has made quick task entry slower and more cumbersome.
2MildSoftware and TechnologyUser ExperienceQuickTask EntryUser wants more automation and control over task creation defaults (auto-tagging, auto-dates) and group tracking features in Todoist mobile app
2MildSoftware and TechnologyProductivity & EfficiencyTaskflow AutomateUnable to undo task actions after a short time window and cannot view history of completed tasks in Todoist.
2MildSoftware and TechnologyTask ManagementTaskHistory ProThe user needs a task management tool that includes integrated alarms or reminders for tasks.
2MildSoftware and TechnologyTask ManagementTaskAlarm ProTodoist sends unwanted email reminders with no simple way to disable all emails at once.
2MildSoftware and TechnologyUser ExperienceNotifEyeThe user is forced to choose between entering a time or a duration every time they add a task in Todoist, rather than the app remembering their preference, which is an unnecessary extra step.
1LowSoftware and TechnologyUser ExperienceTaskPrefs
Read this fairly
These are complaints, and only complaints — nobody posts to say their software worked. A high count mostly reflects how many people use Todoist at all, so this page is not a quality judgement and should not be read as one. What it is good for is the shape of the gaps: the specific jobs people could not get done, which are the same whether the tool is popular or not.