Commercial Real EstateCompliance Management4HighProperty Manager$ implied

Tracking vendor certificates of insurance manually in a spreadsheet is time-consuming and error-prone, with no easy way to automate chasing vendors for updates.

Existing options either require vendors to use a portal (which they avoid by texting photos) or rely on manual data entry into spreadsheets; there's no solution that automates the chasing process while accepting casual submissions like photos.

Severity

4High

Willingness to Pay

implied

Added

Nov 3, 2026

Workarounds Described

Uses a spreadsheet with many columns to manually track COI details
Vendor texts a photo of the certificate instead of using a portal, requiring manual data entry

Implied Software Gaps

Software that can extract COI data from a photo and automatically populate a tracking system
Automated chasing system that sends reminders via text/email without vendor portal login

App Concept

COI Tracker Pro

COI Tracker Pro streamlines vendor insurance compliance by extracting data from uploaded certificates (including photos), tracking key requirements like additional insured and waiver of subrogation, and automating renewal reminders via email and text. It eliminates manual data entry and keeps a full history of certificates for audit purposes.

Key Features

Automated extraction of COI data from PDFs and photos using OCR
Automated reminder emails/texts to vendors at set intervals before expiry
Real-time status dashboard flagging missing requirements like additional insured
Vendor database with ability to bulk import and track by trade

Target Users: Property managers and administrative staff in commercial real estate companies managing multiple vendors

Revenue Model: $49/mo per property manager with unlimited vendors, or custom pricing for large portfolios

Existing Solutions Mentioned

spreadsheetmanagement software

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